Choosing a document management company means trusting them with some of your most sensitive information. Personal records, financial data, client files, HR documents. The question is not just whether a supplier can do the work - it is whether they have the credentials, processes, and accountability to do it properly.
At PaperMountains, we hold formal accreditations and active memberships that set measurable standards for security, compliance, data protection, and environmental responsibility. These are not marketing badges. They represent independent verification that our processes meet recognised national and international benchmarks.
This page lists what we hold, what each accreditation or membership covers, and what it means in practical terms when you work with us.
ICO Registered Data Controller
PaperMountains is registered with the Information Commissioner's Office (ICO) as a Data Controller under UK GDPR.
The ICO is the UK's independent authority for data protection and information rights. Registration as a Data Controller means PaperMountains has formally declared how it collects, handles, stores, and destroys personal data, and that it operates within the requirements of UK GDPR and the Data Protection Act 2018.
For clients who trust us with confidential documents - whether for scanning, shredding, or digital storage - this registration confirms that the legal and procedural safeguards are in place. You can verify our registration directly on the ICO's public register.
Registration number: ZB652412
Environment Agency Registered Waste Carrier
PaperMountains is registered with the Environment Agency as an Upper Tier Waste Carrier.
Upper Tier registration is required for businesses that handle controlled waste, including confidential paper and electronic waste, as part of their core commercial activity. It is not a self-declaration: the Environment Agency assesses the carrier and holds the right to revoke registration.
For clients disposing of sensitive materials through PaperMountains, this registration means your waste is being handled and transported by a regulated carrier, with an auditable chain of custody from collection to destruction. This matters particularly for GDPR compliance, where demonstrating due diligence over third-party waste contractors is a legal requirement.
Registration number: CBDU518532
Kofax (Tungsten) Certified Partner
PaperMountains is an accredited partner of Kofax, now part of Tungsten Automation, one of the world's leading providers of intelligent document automation software.
Kofax powers the AI-driven data capture and document workflow systems that PaperMountains uses to scan, classify, and extract information from complex document sets. Partner accreditation means our team has been trained and certified directly by Kofax, and that we have met their standards for technical competence.
For clients commissioning scanning or document digitisation projects, this means the technology behind your work is not an off-the-shelf product applied by generalists. It is configured and operated by certified specialists using the same platform trusted by some of the world's largest financial, legal, and government organisations.
AIIM Preferred Solution Provider
PaperMountains holds Preferred Solution Provider status with AIIM (the Association for Intelligent Information Management), the global body for information management professionals.
AIIM sets standards and provides education across the document management, digital transformation, and intelligent automation sectors. Preferred Solution Provider status is awarded to companies that meet AIIM's criteria for expertise, ethical practice, and service quality within the information management field.
For clients, it is a signal that PaperMountains operates within a defined professional framework, benchmarked against a global community of information management practitioners rather than self-assessed standards.
IRMS Member
PaperMountains is a member of the Information and Records Management Society (IRMS), the UK's professional body for records and information management practitioners.
The IRMS promotes good practice in records management, GDPR compliance, and information governance across public and private sector organisations. Membership reflects a commitment to staying current with UK-specific regulatory requirements and best practice in the field.
For clients in regulated sectors - including legal, healthcare, finance, and education - working with an IRMS member means your supplier is engaged with the same professional frameworks your own compliance teams use.
Kent Invicta Chamber of Commerce Member
PaperMountains is a member of the Kent Invicta Chamber of Commerce, the principal business membership organisation for companies operating in Kent.
Chamber membership connects PaperMountains to the wider Kent business community and reinforces our commitment to the region we serve. For clients, it confirms that PaperMountains is an established, locally rooted business with verifiable standing in the area - not an anonymous national provider with a local phone number.
Federation of Small Businesses Member
PaperMountains is a member of the Federation of Small Businesses (FSB), the UK's largest business membership organisation for smaller enterprises.
FSB membership connects us to a national network committed to fair trading, responsible employment practices, and the interests of independent businesses. For clients, it is one more confirmation that you are working with a genuine, owner-managed company with accountability to its own community — and that is reflected in the way we work with every client.
Ready to Work With a Supplier You Can Verify?
Every accreditation on this page comes with a public register or issuing body you can check independently. That transparency is intentional.
If you have questions about our credentials, compliance certifications, or how we handle your data, we are glad to answer them before you commit. Call us on 01634 980204, Chat or use the form below to request a quote or start a conversation.