Bulk Scanning, Bulk Document Scanning and Bulk Document Scanning Services| Paper Mountains - Overview

Document Scanning and Document Scanning Services

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Files  in cardboard folders stacked on a desk waiting for collection and bulk scanning by PaperMountains document bulk document scanning service bureau.
Reclaim Office Space
Reduce Document Losses
Documents Backed Up
Only One Copy Of Document
Share Documents Easily
Reduced Costs
Some organisations already benefitting from PaperMountains services

Scan and reduce costs

Scanning or digitising paper documents offers a number of benefits to an organisation including increased efficiency, the need for less physical space, fewer lost pieces of paper and faster retrieval times. The result of implementing a scanning solution correctly is that your costs get driven down.

Let us take away the work of bulk document scanning

PaperMountains' bulk document scanning bureau will take your documents and scan them so you get all of the benefits of bulk scanning without having the infrastructure cost of high speed scanners, servers and software as well not having to train staff and remove them from their other tasks to prepare, scan and index the documents.

Electronic Document Archiving

Let PaperMountains collect and scan your paper to indexed, electronic documents which you can search for and view using our Online Archive, CD/DVD Archive or have them added to your own electronic document management (EDM) system system such as Microsoft Sharepoint, Documentum or Opentext Livelink.

One-off and bulk document scanning services

It does not matter if you only have a small amount of paper or millions of sheets of paper, our services and prices scale up and down to meet your requirements and the benefits you gain from scanning with PaperMountains scale with them.

Regular processing

PaperMountains has regular routes around the country collecting documents which need scanning on an ongoing basis so we can easily add you for weekly, monthly, yearly or custom regular collections.

Alternatively the PaperMountains virtual post room facility will process documents sent directly to us and we will do the rest; opening the envelopes, scanning and capturing the contents then sending you the data they contained directly into your back end systems.

Use the Contact Us Panel or FREEPHONE 0808 281 1100 now to find out more about bulk scanning using our bulk paper scanning service and bulk document scanning service.
Paper Document Scanning b Data Capture and Forms Processing Secure your documents during scanning and storage Store Documents Physically or Electronically Share and Distribute Documents search for documents and find them fast Automate document processing

End of process bulk document scanning (Archive Scanning)

Archive scanning as this is known is where documents which have finished their live phase but which need to be stored are scanned and the images kept to either remove the need to keep the physical paper or to make them more accessible than the traditional archive storage.

Perhaps you have file cabinets full of paper or bankers boxes piled against the walls and in storerooms or you have no room to put current folders because the ones you are obligated to keep are filling the shelves. Here at PaperMountains, this is exactly what we help you to fix.

Early process document scanning

If you want to be proactive and stop the mountain of paper from building up then we can scan the paper as it comes in and use the captured electronic images and meta data to populate other systems such as accounts, CRM, SAP, sharepoint, invoice processing or, for that matter, any other application you want.

Virtual Mail Room Document Scanning

PaperMountains can set up a virtual mail or post room facility to handle the processing of your incoming documents. This can be for specific documents such as invoices in, staff questionnaires, customer surveys and application forms or a blanket service to cover all mail to a company, department or site.

Once the mail is delivered to us we act as an extension of your office; opening post, categorising it then scanning the contents of the post bag. Once scanned the correspondence is routed through electronic process driven workflows to capture data from them and deliver them back to you in the format you want.

We can also set up an automatic response service as well as re-route the documents to the correct department, for example a complaints letter might be responded to with an initial response and tracking letter and a call raised on your complaints management system with the relevant points populated automatically. Alternatively, application form data will be sent electronically to your systems to process the membership and invoices will be available for your users to find electronically whilst the data is automatically booked into your accounts payable system.